Office Manager
Organizational Summary:
Playwrights Horizons is a writer's theater dedicated to the support and development of contemporary U.S. playwrights, composers and lyricists, and to the production of their new work.
Reports to:
Human Resources Manager
Position Summary:
The Office Manager is a full time, non-exempt position that oversees all aspects of office operations and serves as the touchstone for all staff and visitors, and improvements of systems of communications for internal building operations.
Duties & Responsibilities:
- Maintains office equipment & leases
- Order office supplies & maintain inventory
- Mail open and distribution & EOD delivery to post office
- Distribution of incoming packages & outgoing package log maintenance
- Answering phones & greeting guests as needed
- Maintain general cleanliness of all public areas in the building
- Coordinate with cleaning vendors on an ongoing basis
- Organize staff meetings and occasional inter-office events
- Coordinate staff space-usage reservation booking automation system
- Assist Building Manager with operations support as needed
- Create and maintain off-site storage systems
- Be the redundancy for rental space needs
- Vendor relations coordinator- Zoom, Amazon, supplies, couriers, etc.
- Prepare Accounts Payable Transmittal (APT) forms as needed
- Update and distribute directories and daily space calendar signage
- Assist with any COVID protocols as needed
- Assist Human Resources with on-boarding and exit procedures as needed
- Other duties as assigned
Skills & Qualifications:
- 1-2 years of experience in an office environment
- Be able to lift 15-30 pounds
- Familiar with Google Work Space and spreadsheets
- Have a cheerful disposition
- Strong verbal and written communication skills
- Strong organizational and time management skills
- Interest in systems of efficiency
- Love of the performing arts and/or nonprofit organizations is a plus!
Compensation:
Full time employee benefit package includes: Medical, Dental, Vision, Life, & Accident insurance, Paid Time Off, Health Reimbursement Account, Flexible Spending Account, 403(b) Retirement Plan, Half-Day Summer Fridays, and more!
Salary: $45,000
Values Statement:
Playwrights Horizons is committed to building a more just future for everyone -- particularly those from historically oppressed communities, by employing a broad spectrum of voices that will enrich the quality and vitality of our work. Playwrights Horizons is an equal opportunity employer that has a strong institutional commitment to uprooting all systems of oppression by demonstrative equitable and inclusive practices. The organization is interested in receiving applications from people of all races, sexual orientations, gender identities, ages, classes, religions, and people with disabilities. The facilities at Playwrights Horizons are fully accessible and ADA compliant.
To Apply:
Please email a cover letter and resume as pdf to Jobs@phnyc.org with the job title in the subject line. No phone calls please. Vaccination required for hire.