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Facilities Coordinator — Playwrights Horizons Downtown

Organizational Summary:

Playwrights Horizons is a writer's theater dedicated to the support and development of contemporary American playwrights, composers and lyricists, and to the production of their new work, and Playwrights Downtown is a facility that houses the Playwrights Horizons Theater School and Playwrights Studio Rentals.

Reports to:

Administrative Director, Playwrights Downtown

Position Summary:

We are seeking a Facilities Coordinator  to manage the Playwrights Downtown facility and coordinate the day-to-day maintenance and repair of the Playwrights Downtown spaces, which consists of two floors. This position will support the administrative staff and studio associates in creating a comfortable, warm, and clean space for all guests. Facilities Coordinator is a full-time non-exempt position, and works in person 5 days a week from Monday through Friday, night and weekend work may be required on occasion.

Responsibilities:

  • Comprehensive facilities support for Playwrights Downtown staff and programs

  • Facilitating and implementing room set ups and equipment movement

  • Responding to and managing maintenance requests

  • Supervising janitorial, carting and other routine and preventative maintenance activities

  • Managing facilities-related relationships with suppliers, vendors and contractors

  • Conducting routine site, security and safety inspections

  • Facilitating security protocols and providing support when needed

  • Maintaining compliance with city, state and federal related to facility operations

  • Proactively addressing facility issues before they become problems

  • Managing the facility operations budget and tracking expenses

  • Managing facilities supply and equipment inventory and procurement

  • Coordinating activities and related logistics with the base building superintendent

  • Maintaining and managing the building activities and maintenance calendar

  • Assisting with setup and breakdown of Downtown internal events

  • Work collaboratively with Playwrights Uptown’s Building Manager 

  • Work collaboratively with Technical Coordinator

  • Work collaboratively with the Administrative Director in the daily operations of the rehearsal studios

Skills & Qualifications:

  • Minimum 3-5 years working in a facilities department or in facilities management (not exclusively facilities management) 

  • Ability to manage the physical requirements of the position including: regularly required to lift 50 lbs., able to work in seated or standing, push or pull, able to work in low positions, able to walk up and down stairs, and to climb ladders

  • Experience with hands-on servicing of basic and daily use of plumbing, electrical and mechanical systems, and the ability to troubleshoot and problem-solve issues

  • Ability to work collaboratively with diverse populations include staff, undergraduate student, renter other visitor populations

  • Basic carpentry skills a plus

  • Understanding of theater operations and equipment is preferred

  • Experience working in an educational or cultural institution a plus

  • Proficiency in Spanish a plus

  • Ability to pass a background check is required

  • Strong ability to multitask, work under pressure, and meet deadlines

  • Night and weekend hours required

  • Highly motivated self starter

Salary & Benefits

Salary: $60,000 per year

Playwrights Horizons offers a comprehensive benefits package including 10 days (two weeks) of vacation, four personal days, and 10 sick days. Employees have access to individual medical, dental, and vision coverage, with various plan options available through Oxford Health Plans. Playwrights Horizons partially subsidizes health and dental insurance and provides vision insurance at no charge to employees. Our benefits package further includes life insurance policy, a 403b retirement plan, and flexible spending accounts for medical, dental, and dependent care expenses. Other perks include a health reimbursement account, Transitchek for transportation expenses, and complimentary and staff-rate tickets to our productions. 

Values Statement

At Playwrights Horizons we believe that a broad spectrum of voices enriches the quality and vitality of our work. Playwrights is an equal opportunity employer and has a strong institutional commitment to diversity in its staffing and to equitable and inclusive practices. The organization is interested in receiving applications from people of all races, sexual orientations, gender identities, ages, classes, religions, and people with disabilities. The facilities at Playwrights Horizons are fully accessible and ADA compliant.

To Apply

Please email resume, cover letter and references as a pdf to PHTSjobs@phnyc.org with Facilities Coordinator in the subject line. No phone calls please.